Classic Event Planning Mistakes

Our list of the most classic event planning pitfalls to keep in mind before you get started planning your next event. 

Our list of the most classic event planning pitfalls to keep in mind before you get started planning your Spring/Summer event. 

Our list of the most classic event planning pitfalls to keep in mind before you get started planning your Spring/Summer event. 

Moral of the story: Make smart choices (the right choices) for your event. Don't get stuck on unrealistic dreams. Be flexible and use common sense. Example: don't put a grill pit right next to your main bar. Think about the overall picture of your event and be mindful of how each individual decision will affect the whole. 

1. Doing it all yourself.
Don't get us wrong, we love a good DIY project, but do not (repeat DO NOT) do everything yourself. Not only will you burn out in the process but you will not have time to enjoy your event because you will be the one stressing to make sure it all runs smoothly. 

2. Underestimating your rental needs.
Let your caterer do your rentals. They know how many of each item to order and what is needed for efficiently serving their fabulous food.  

4. Ignoring Murphy's Law.
Expect unforeseen challenges and be ready to roll with the punches. They will come and it's OK. Have back-up and contingency plans for everything. (See mistake #1 about trying to do this all yourself).

5. Not enough set-up time. 
We have a two hour event setup window, but for larger scale events, we frequently allot much more. Always add extra padding to your event timeline. And then add some more. Nothing is more hair-raising than the last minute scramble.

6. Not doing a walk-through.
A venue walk-through is a really important step in the event planning process; do not omit it unless you have been to the venue 1,000 times or the venue is your home. It is of the utmost importance that you know what is available to to you, where things are, and what are the logistical challenges you are going to face. 

7. Low balling it on staff and booze.
Everything is easier (and mistakes are less obvious) when your guests are nice and tipsy. Make sure you have enough staff to serve your guests efficiently (nothing is worse than when one table is finished and another is just being served). Dedicate waiters for each table or area of responsibility, and make sure their section's glasses stay full.

8. Not covering a broad range of menus and flavors when selecting your menus.
Even if you don't eat gluten, dairy or meat, chances are the majority of your guests do. Your party is about you but in order to make it successful, remember that your guests need to be happy too.

9. Not remembering to enjoy your party. 
By this point you have hopefully followed all of the tips above and have planned well enough to have some time to enjoy your party. Now it's time to sit back and enjoy, knowing that all your bases are covered and you're prepared for anything.

 

Sarah Flynn